Your Schedule, Your Rules: Stay in Control of Your Calendar

Our user-friendly, all-in-one software is designed for wellness professionals who value control. Seamlessly screen clients before they book, effortlessly protect your personal time, and manage all aspects of your business—digital records, gift certificates, marketing, and more—with peace of mind.

Customers who use us

How ApptHero Compares to Other Online Scheduling Platforms

More Features. No Hidden Fees. No Nickel-and-Diming.

Online Scheduler
Hold Card on File (No Show Protection)
Customize Services For Certain Days/Hours
Virtual Assistant to reduce missed calls
Travel Limit Feature for Mobile Therapists
Pre-screening Forms for Mobile Therapists
Contractors Can Charge Their Own Pricing For Services
Customize All Emails Sent To Clients
Add extra time before/after appointment (Setup/Cleanup time)
Appointment Notes
Intake Forms (Fully Customizable) (Fully Customizable)
Appointment Reminders (Email & Text) (Customizable)
Sell Upgrades & Addons (Add additional time & additional pricing)
Gift Certificates
Packages (Automatically keeps track of packages)
Email Marketing (Customize text and branding)
Automated Follow-ups
Review Requests (we don't keep your reviews)
SOAP Notes
Client Message History
Reports & KPIs (Reports Only) (Reports Only) (Reports Only) (Reports Only)
Integrates with Square Payments (Square & Stripe) (Square & Stripe)
Approve/Deny Appointment Requests
Mobile App (in beta)
Clients Can Book Online
Clients Can Book Over Text Message
Import Existing Clients
Fully Customized & Branded Scheduling Site

"Scheduling online is easy for me and for my clients. Appointment confirmation, reminders and intake forms are automatically sent. Using this software is easy - nothing has been complicated to set up or to use. When I do have a question, customer service is VERY quick to respond with an answer. I am very impressed."

Sharon Martin, LMT & Owner

Blue Sage Massage

Before your day even begins

ApptHero is hard at work making sure you never miss another booking. She is everywhere clients book - over the phone and on your website.

Start of your day

ApptHero makes handling paperwork a breeze. She sends out online paperwork and tells you which clients you’ll see today and whether they’ve filled out their paperwork.

While you are in a session with clients

ApptHero answers the phone and schedules appointments for you, sends SMS reminders to reduce no-shows/cancellations, automatically follows up with clients to help them rebook, fills empty appointment slots with email/text marketing, and books appointments

Between sessions

ApptHero increases your bottom line by helping clients purchase a certificate and she keeps track of how many sessions are left.

At the end of your day

ApptHero continues to market your company by sending review requests.

All you have to do is check your Square account to see how much you made for the day.

"ApptHero is awesome! It has solved all of our issues with paper forms and SOAP notes, shortened the amount of time a client spends in the waiting area filling out forms and paper form storage issues."

Renee Underwood, LMT. & Owner

A Magical Escape Therapeutic Bodyworks